REVENUE MEMORANDUM ORDER NO. 8-2024 issued on March 6, 2024 prescribes the guidelines and procedures in the recording, updating and liquidation of forms accountability of Accountable Officers (AOs) in the National Office and Regional Offices.

        All requisitions for BIR accountable forms shall be covered by RIS duly signed by the AO and approved by the Head of Office.

        All AOs shall prepare a monthly Report of Accountability for Accountable Forms with corresponding attachments and submit to the Head of Office where accountable forms were directly requisitioned.

        All accountable forms in the custody of an outgoing AO must be transferred to the incoming AO using BIR Form No. 2625 – Turnover of Accountability. In the absence of an incoming AO, the same shall be transferred to his/her immediate supervisor.

        All AOs shall accomplish monthly Daily Load Work Book to be submitted to the Chief, Accountable Forms Division (AFD) for the National Office, and to the Chief, AHRMD for the Revenue Regional Offices, for uploading purposes in the Forms Accountability Module of the Human Resource Information System (FAM-HRIS).

        Monthly submission of BIR Form No. 2622 Report of Lost/Incomplete/ Cancelled/Damaged Accountable Forms is required, regardless if no accountable form was lost/incomplete/cancelled/damaged for the month.

        Accountability over accountable forms shall remain with the concerned AO until it has been reported as issued, cancelled or turned over to an incoming AO, and properly liquidated in the FAM-HRIS.

        In the meantime, that there is no technical support to the FAM-HRIS, all accountable forms that were properly liquidated but erroneously uploaded in the system, and remain outstanding in the Tracer of an AO shall be considered settled, upon submission to the AFD of a Certification from the Chief, AHRMD stating clearly that “accountabilities still appearing in the tracer is due to
erroneous uploading of data in the FAM-HRIS”.