REVENUE REGULATIONS NO. 12-2011 issued on July 25, 2011 prescribes the reportorial requirement for establishments leasing or renting out spaces for commercial activities. It shall be the primary responsibility of all owners or sub-lessors of commercial establishments/buildings/spaces to ensure that the person intending to lease their commercial space is a BIR-registered taxpayer who has a Tax Identification Number (TIN), a BIR Certificate of Registration and duly registered receipts, sales or commercial invoices, in compliance with Sections 237 and 238 of the Tax Code. Every 31st of January starting from the current year (for tenants as of December 31st of the previous year) and 31st of July starting from the current year (for tenants as of June 30th of the current year), all owners or sub-lessors of commercial establishments/ buildings/spaces who are leasing or renting out such commercial space to any person doing business therein are required to submit to the BIR Revenue District Office (RDO) where the commercial establishments/buildings/spaces are located the following information, under oath, in hard and soft copies: a. Building/space layout of the entire area being leased with proper unit/space address or reference; b. Certified True Copy of Contract of Lease per tenant; and c. The Lessee Information Statement shall be presented in the prescribed Excel format in printed copy and soft copy stored in a CD-R. It shall be the responsibility of the RDO where the commercial establishments/ buildings/spaces are located to monitor compliance with the Regulations. Lessors may seek assistance with the RDO in verifying the correctness of TIN submitted by their tenants. All owners or sub-lessors of commercial establishments/buildings/spaces who fail to submit the reportorial requirements under Section 2 of the Regulations or willfully submits false or falsified information or knowingly transact with taxpayers who are not duly registered with the BIR are subject to the penalty provided under Sections 255 and 267 of the Tax Code. The first filing of tenants profile will cover tenants as of July 31, 2011. All owners/sublessors are required to comply with these regulations by submitting the following documents on or before September 1, 2011: a. Building/space layout of the entire area being leased with proper unit/space address or reference; b. Certified True Copy of Contract of Lease per tenant; and c. The Lessee Information Statement shall be presented in the prescribed Excel format in printed copy and soft copy stored in a CD-R