REVENUE MEMORANDUM ORDER NO. 31-2025 issued on June 10, 2025 prescribes the guidelines and procedures on the conduct of Proof-of-Concept (POC) for Information and Communications Technology (ICT)-related products/solutions and services.

Functional and Technical Managers shall initiate the conduct of POC discussions on any ICT-related products/solutions or services based on the determined needs and/or proposals/offers of ICT Vendors/Service Providers, upon approval of the concerned Deputy Commissioner.

For POC proposals offered by ICT Vendors/Services Providers to Functional Groups, the following activities shall always be conducted in coordination with the Information Systems Group (ISG) counterpart to ensure that it meets relevant functional and technical requirements of the Bureau:

a. Evaluation of POC Proposals;
b. Conduct of Proof-of-Concept; and
c. Recommendation as to acceptance/rejection of the technical proposal based on the result of evaluation.

Once ISG determines that the POC proposal is feasible, a Request for Proposal for the Proof-of-Concept (RFP for POC) shall be publicly announced. The RFP for POC shall remain open for one (1) month from the date of publication. Only those who successfully submit their Letter of Intent (LOI) and other relevant requirements during the prescribed period shall be considered for participation in the POC.

Participation in the POC does not guarantee acceptance of a bid in the actual biddings and awards process for the potential project that may result from the POC. All conduct of POC shall require the approval of the Deputy Commissioner of the Information Systems Group (DCIR ISG) and Deputy Commissioner of concerned Functional Group (for non-ISG initiated POC requests).

ICT Vendors/Service Providers shall assume all resource requirements for the conduct of POC. POC duration / engagement shall not exceed one (1) month and its conduct shall not disrupt ICT operations in any way. Unresolved problems and/or disruptions caused or attributed to the POC shall cause the immediate termination of the POC engagement. A written notice of termination shall be sent to the ICT Vendors/Service Providers and shall be effective immediately.

The procedures and roles and responsibilities of designated personnel and concerned offices on the conduct of Proof-of-Concept (POC) for ICT-related products/solutions and services are specified in the Order.